IRS Reporting

Every business has unique bookkeeping needs as well as reporting requirements. Call us at 786.925.3579 to discuss forms and schedules required in your business.

Businesses may be required to send notification to the IRS and state tax authorities for payments made in diverse areas. These are usually called "information returns" in which the business discloses to the government the nature of the payment, the amount, and to whom the payment was made.

Generally, these forms are required to be distributed to the recipient of the payments as well as to the government. For IRS purposes, they are usually due on or before February 28 of the year following the year of payment. There may be penalties charged to any business that fails to file these information returns.

There are many other possible information returns that may be required for different business activities and business types. However, these are the main ones that tend to impact most average businesses.

Some of the most common filings are:

Form 1099 Misc: Payments in excess of $600 per individual for services rendered (such as subcontractors, landlords, other nonemployee compensation).

Form 1098: For payments of mortgage interest in excess of $600 to individuals on loans owed by the business.

Form 1099 DIV: Payments in excess of $10 per recipient for dividends, and stock dividends.

Form 1099 INT: For payments in excess of $10 to recipients of interest income.

Form 8300: Report of cash payments received by a business in excess of $10,000 per transaction or related transactions.

Form W-2: Payments to employees for wages, tips, and other compensation. No dollar limitation.

Frequently Asked Bookkeeping Questions


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  • Q. What does full-service bookkeeping mean? Open or Close

    A. Full-Service Bookkeeping is like having your own bookkeeping department without the costs of salary, employee benefits and workspace,.

    We reconcile your bank accounts and provide you with complete monthly financial statements and other reports as agreed on.

  • Q. Why should I choose YZ & Associates? Open or Close

    A. Tired of revolving door bookkeepers? Unsure what your bookkeeper is doing and what they should be doing? Spending too much and not getting the results you need? With YZ & Associates you’ll never have to hire, train or supervise another bookkeeper and you will know that the work is getting done right. By teaming up with us, you’ll have more time to do what you do best; grow your business!

    Our fixed monthly fees will save you money; we don’t get overtime, are not included on your pension, workers ompensation, health insurance or other employee costs. You also save because we do not require space in your office, computer & software purchases and all your documents are stored on our, convenient, secure web portal.

  • Q. Why would I choose you over your competitors? Open or Close

    1. LARGE FRANCHISES: With a large franchise, you do not usually know who is doing your books. Often, the processing centers are even located in other countries.

    We are a family-owned and operated business based out of Florida, not a large impersonal corporation. There is no red tape...no hoops to jump through. If you have a question or concern, you can reach the owners of the company, Helena and Tina, at any time. We are trustworthy. We post the pictures and names of the bookkeepers that will actually be assigned to your account and work with you every month, so you know exactly who you are working with.

    2) CPA FIRMS: that do bookkeeping Simply put, we are usually cheaper than your CPA firm when it comes to bookkeeping. CPA firms love our work because it is precise, accurate, and timely. We simply make their job easier.

    We are a bookkeeping firm so there is a high level of accountability and checks/balances in place. You can rest assured that your financials will be handled with the highest degree of integrity and precaution.

  • Q. Is my information safe? Open or Close

    A. All of your financial data is securely stored through our back-up system throughout the day. With your secure internet portal you can rest assured that your information is completely confidential.

  • Q. What software do I need? Open or Close

    A. If you want to do your own data entry then Quickbooks software is what you need. We can install that for you. Otherwise you do not need any software. All you need is a computer with Wwindows XP or Vista and access to the internet.

  • Q. How much does your services cost? Open or Close

    A. Most clients with existing bookkeepers and accountants find that we can reduce there current costs from 25 to 50 percent. Costs depend on the level of service you desire and we are happy to provide you with a free no obligation fee quotation along with a copy of our engagement agreement.

  • Q. How can outsourcing be better for less money? Open or Close

    A. Each account is managed and supervised by the owner of YZ & Associates to ensure your work is processed accurately and in a timely manor. With YZ & Associates you may not be our only client, but we will work hard to make you feel like you are.

  • Q. Why do I need a bookkeeper? Open or Close

    A. Your company’s financials will make or break your business. It is very important to keep up with your bookkeeping consistently to make sure that you know where your business stands. It is not enough to look at your books once per year -- you could find ways to save money, gain more business, and prevent costly mistakes by looking at your financial statements multiple times per year.

    Also, a good bookkeeper will classify your transactions properly and save you money at your accountant’s office, since there will be no need to spend time fixing the books or trying to figure out where you stand. By keeping up with your bookkeeping monthly, you will not only have a better picture of your business, but you will also be able to avoid the headache and stress of having to catch up with your bookkeeping come tax season.

  • Q. Why should I trust you with my bookkkeeping? Open or Close

    A. We are dedicated to our client’s business success. This business is our family’s livelihood and we take our client’s security very seriously.

    We take every precaution to ensure your information is transferred securely, by using a secure document portal called Hightail and keeping all client passwords off-line. We are also insured for your protection.

  • Q. Am I locked into a contract? Open or Close

    A. We do not believe in locking our clients into using our services for a set period of time. We want you to stay with us because you are happy with our service, not because you have to. Thus, we do not have contracts with time commitments.

    We do, however, have an Engagement Letter that you will be asked to sign when you become a client. This Engagement Letter outlines the services you chose with a quote and some general terms of engagement. There is no time commitment outlined on the Engagement Letter — all of our clients are considered to be working with us on a month-to-month basis.

  • Q. How does remote bookkeeping work? Open or Close

    A. Remote bookkeeping basically allows us to do your books without actually having to be on location.

    There are a few different ways we usually work with our clients:

    1. We House The File
    We can keep the Quickbooks file on our systems, and possibly save you money because you don't have to buy QuickBooks! You own the file, so if you ever choose to take the QuickBooks in-house or stop utilizing our services, we would just send you a copy of the file to move it to your computer.

    2. Remote Login/Cloud Hosting
    Remote Access or Cloud Hosting are good solutions for clients who need to use their QuickBooks file on a daily basis or want constant access to their account. We use softwares like GotomyPC or Teamviewer to set up remote access to your computer, allowing us to login and work on your file on your system. Some of our clients choose to host their QuickBooks file using a cloud hosting provider, so that they can access the file from anywhere.

    3. Accountant’s Copy
    We can also have you provide us with something called an “accountant’s copy,” which basically lets you keep doing your day-to-day tasks in Quickbooks while we work on the clean up and reconciliations from past months!

    4. Quickbooks Online
    If you use QuickBooks Online, you would just need to grant us accountant level access to your account.

  • Q, How do I get you my information “remotely”? Open or Close

    A. We are very flexible and always find a way to make this part convenient for the client.

    1. View-Only Logins
    Most of our clients set up separate view-only logins to their bank account, which allow us access to view and download statements, but give us no access to your other sensitive account information. This is the most convenient option because it allows us to pull the information we need to do your books each month without having to bother you for each document or check copy.

    2. Pdf Files
    For banks or credit cards that do not have the option to create a secondary login, or if a client is uncomfortable providing logins to us, the client may also send us pdf versions of their files. We use a secure document transfer service called Hightail in order to ensure that all documents sent to/from us are protected.

    3. The “Shoebox”
    If you have a lot of paper receipts that you believe we will need in order to do the books, you may be surprised to find out that we may not even need them. How is that possible? We try to work efficiently, so we will first use the information on your monthly statements to categorize all the transactions we can. If you use mostly checks and debit/credit cards for your transactions, we will see the vendor come through on your statement and can categorize a large portion of the information already. Then, we will export to a spreadsheet for you to look over, which will contain any transactions we are unsure of or need more clarification on, so that you can let us know what was purchased. Exchanging receipts is usually not necessary.

  • Q. What is a Single Entry Bookkeeping System? Open or Close

    A. Single Vs Double Entry: There is sometimes a choice between these two types.

    A single -entry system is the easier to keep, and also the more limiting for information, auditing, and accuracy-checking purposes. In single entry, an income or expense item is posted once with no other account offsets. For simple, one-person sole proprietorships where the owner also pays the bills, collects the income, does the bookkeeping, and where managerial reports are secondary, this system is easier to use and understand. A single -entry system tends to concentrate primarily on the profit and loss statement and not the balance sheet side, so it is really only a partial system.

  • Q. What is a Double Entry Bookkeeping System? Open or Close

    A. The double entry system involves the use of journals and ledgers to track profit and loss and balance sheet items. Transactions are entered into a journal, then summarized in ledger accounts. These include income and expenses, assets, liability, and capital accounts. Unlike the single -entry, the double entry system is designed to be self-balancing. Every entry involves both a debit and credit in which the ultimate sum of the debits equal the sum of the credits. At given periods(usually monthly, quarterly, annually), financial statements can be prepared which usually center around the Income Statement and the Balance Sheet. The income statement is similar to a profit and loss statement in that it reflects the income and expenses for the period. The Balance Sheet shows the business financial position at a given point in time in regard to assets, liabilities, and capital. While more complicated to maintain, double -entry systems allow for much more flexibility and standardization.

Testimonial 1

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About YZ & Associates

As each client relationship grows, our dedication shines through.  Our guiding principles are:

  • Professionalism
  • Responsiveness
  • Quality

Call us at 786.925.3579 and let us show you how we can help your business.

Policy on Disclosure of Your Personal Information

THIS DOCUMENT CONTAINS IMPORTANT INFORMATION ON OUR CONCERN FOR PROTECTING YOUR RIGHTS UNDER FEDERAL PRIVACY LAWS.
1. We collect personal information about you and all our clients from the information you submit on our applications or other forms, and through information we obtain over the course of your business relationship with us, our affiliates, and others. In addition, we may from time to time receive information about you from a consumer reporting agency.

2. Personal information is information that we collect from you that is not otherwise available from public sources.
The categories of personal information we collect include the following:

a. Information we receive from you on applications or other forms, such as your name, address, social security number, names of family members, assets, and income.
b. Information about your transactions with us, our affiliates, or others, such as your account balances, investments,current and prior tax information, and credit card usage.
c. Information we may receive from a consumer reporting agency pertaining to your creditworthiness and credit history, including loan or mortgage payments made.

3. We will not disclose any personal information about our clients or former clients to anyone, consistent with our professional confidentiality obligations. However, upon your written request we will disclose information about you, and we may be required by law to disclose personal information about you, as, for example, in response to a subpoena or other court order.Also, we may disclose personal information about you to our affiliated financial planning and investment adviser firms.

4. Within our institution, we provide access to your personal information only to those employees who need to know the information to provide you with our services. We maintain physical and procedural safeguards to guard your personal information.

5. We do not share your personal information with companies that perform marketing services.